How to Make a Work Schedule (In Under 5 Minutes)
Whether you manage a four-person café or a twenty-person retail crew, building a weekly schedule shouldn't take an entire afternoon. Here's the full ShiftCraft workflow — the same steps small business managers use to put out a week of shifts in minutes.
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1. Add your employees
Click “Add Employee”, enter a name and role, and pick a color. ShiftCraft auto-assigns a color from the palette so each person is easy to spot in the grid.
2. Click cells to assign shifts
Tap any empty cell to open the shift modal. Use a quick template (Morning 6–2, Day 9–5, Evening 2–10, Night 10–6) or set custom start and end times.
3. Export and share
Download as a PDF, print a clean copy for the break-room board, or hit “Copy Link” to send your team a shareable URL — no app install needed.
A simple schedule workflow that actually works
A good work schedule balances three things: coverage (enough staff on shift), fairness (predictable, rotating hours), and clarity (anyone can read it at a glance). ShiftCraft is designed around those three jobs. No modules to learn, no setup wizard. Here's how to apply that workflow every week.
1. Start with your fixed shifts
Begin with the shifts that don't change week to week — managers, salaried staff, openers. Use the Morning and Day templates to fill those in quickly.
2. Layer in coverage shifts
Check your daily totals at the bottom of the grid. If Friday night is light, add an evening shift. ShiftCraft shows total hours per day so gaps in coverage are obvious.
3. Watch the overtime indicator
Each employee's weekly total appears next to their name. Anyone past 40 hours shows in red with an arrow. Adjust before you publish to avoid surprises on the next pay run.
4. Save, export, and share
Your schedule is saved automatically in your browser. When you're ready to share, download a PDF, copy a shareable link, or duplicate and adjust next week.
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Start from a blank grid or a sample week. Nothing to install.